How to Add a Watermark to PDF Online
Add custom text watermarks to your PDF documents with PDF Play. Our free online Watermark PDF tool places your chosen text diagonally across every page of your PDF. Upload your PDF, enter your watermark text (such as "Confidential", "Draft", "Sample", or your company name), click Convert Now, and download the watermarked document. The watermark appears as a semi-transparent overlay that is visible but does not obstruct the underlying content.
Why Add Watermarks to PDFs?
Watermarks serve multiple important purposes in document management. They identify the status of a document (Draft, Final, Confidential, For Review Only), establish ownership and branding, discourage unauthorized copying and distribution, and add a professional touch to business documents. Watermarked documents communicate their purpose and sensitivity at a glance, helping recipients understand how to handle them appropriately. Adding a watermark is a simple but effective way to protect your intellectual property and maintain control over your documents.
Professional Branding for Business Documents
Exporters and businesses use watermarks to brand their documents with company names, logos, or identifiers. Adding your business name across quotations, price lists, and product catalogs establishes ownership and creates a professional impression. Trade documents watermarked with "Confidential" signal to recipients that the contents should be handled with discretion. Quality certificates watermarked with "Copy" or "For Reference Only" distinguish duplicates from originals. Our watermark tool helps you maintain a professional and organized document workflow.
Semi-Transparent Professional Design
Our watermark is designed to be noticeable without being obtrusive. The text appears at a 45-degree angle across the center of each page with a semi-transparent gray color. This ensures the watermark is clearly visible while keeping the underlying document content fully readable. The font size automatically adjusts based on the page dimensions, creating a balanced and professional appearance on pages of any size. The watermark is applied to every page of the document for consistent branding.
Popular Watermark Text Ideas
Here are some commonly used watermark texts for different purposes: "Confidential" for sensitive business documents, "Draft" for documents under review, "Sample" for demonstration copies, "Copy" for duplicates, "For Internal Use Only" for internal documents, and your company or brand name for ownership identification. You can enter any custom text you like. Keep the text concise for the best visual appearance. After adding a watermark, you can use our Protect PDF tool to add password protection for additional security. Our tool supports PDF files up to 50 MB.